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Full Time

Executive Assistant

Combined Jewish Philanthropies 126 High Street, Boston MA

Passion. Purpose. Impact.  CJP is at the heart of Greater Boston's Jewish community, but our reach is felt around the world. We bring together the resources, volunteers, leadership, and expertise to care for people in need, advocate for Israel, and ensure a vibrant Jewish future. Together, we're helping struggling families find financial stability, making Jewish learning relevant and inclusive, connecting the next generation to Jewish life, and so much more.  Our greatest resource is our people — the staff, volunteers, partners and leaders who help make Greater Boston’s Jewish community a welcoming home. It’s this energy and commitment that drive CJP’s mission. We are one of Boston's oldest and most respected philanthropic organizations and we are currently seeking an Executive Assistant for our Vice President, Engagement.

 

 

The primary role of the Executive Assistant is to provide support for the VP Engagement and a subset of his/her direct reports. This position regularly handles complex assignments requiring discretion, judgment, tact, and diplomacy. The Executive Assistant will maintain a high level of professionalism, communication, and confidentiality in interactions with Executive Team (ET), Leadership Team (LT), staff, outside agencies, volunteer leadership and major donors.

 

 

ESSENTIAL FUNCTIONS:

  • Provides professional administrative support to the VP Engagement and a subset of his/her direct reports.
  • Serves as principal liaison between VP Engagement, ET, LT, and staff.
  • Coordinates and schedules meetings and events, manages various projects and proposals, and performs other tasks as needed.
  • Manages/tracks expenses and prepares expense reports for Engagement team.
  • Provides administrative and operational support for discreet initiatives within CJP.
  • Other duties as assigned with or without accommodation.

 

 

MINIMUM REQUIREMENTS:

Education:

  • BS/BA degree or equivalent business experience

Experience:

  • 7+ years of professional administrative support with a minimum of 3 years supporting C-level executives
  • Ability to demonstrate discretion in handling confidential data and dealing with high level executives
  • Experience in an institution with significant philanthropy is highly desirable

Skills/Qualifications:

  • Demonstrated strong organizational skills, project management, time management skills and attention to detail with the flexibility to effectively manage multiple and competing priorities in a fast-paced working environment and with short turnaround time
  • Excellent computer skills and advanced Microsoft Office Suite experience – specifically Word, Excel and PowerPoint
  • Professional interpersonal (written, listening and oral) skills and demeanor  
  • Desire to work in a fast-paced, customer-focused, entrepreneurial environment
  • Strong understanding of CJP internal organization or experience working inside a complex, matrixed organization
  • Familiarity with CJP lay leadership organization, Governance and Bylaws or related experience in another non-profit organization
  • Commitment to donor service
  • Ability to author and accurately proofread documents and correspondence
  • Ability to work on independent projects, manage multiple priorities and meet deadlines
  • Ability to exercise initiative and sound judgment and to respond resourcefully under varying conditions
  • Ability to maintain confidentiality
  • Aptitude for detail and commitment to accuracy and follow through
  • Proactive and creative problem-solving approach
  • Ability to write internal communications
  • Ability to be flexible and adaptable to changes and shifting priorities
  • Occasional availability to work early morning or evening meetings

 

CJP offers that rare opportunity to tap your skills, talents, and experience to benefit a greater good while you grow professionally. You will work in a dynamic environment, with a diverse group of individuals who share your commitment and enthusiasm. Together, you will make a difference for Jews and non-Jews in Greater Boston and worldwide. We offer competitive salaries, comprehensive benefits and a collegial, family-friendly work and team environment.

 

For more information about CJP, go to www.cjp.org.

 

Please use this link to apply:  https://www.appone.com/MainInfoReq.asp?R_ID=2651778     

 

CJP conducts background checks as part of the hiring process.

 

CJP is an equal opportunity employer.People with disabilities, women, veterans, people of color, and LGBTQ people are encouraged to apply.  Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.